Crew
Export the crew list
You can export your crew directory as a department-grouped document straight from the Crew List tab — there is no separate export screen. Open it from Crew in the sidebar, then select Crew List.
Prerequisites
- A project with crew members.
- Exporting works for any project role. Viewers can export the directory, but personal email addresses and phone numbers are blanked because viewers do not have contact access.
Export the directory
- On the Crew List tab, open the Export dropdown in the toolbar.
- Choose a format:
- Export PDF — a print-ready document with crew grouped by department. Contact details are included only when your role has contact access.
- Export Excel — the same roster as a spreadsheet (
.xlsx) you can sort, filter, or hand to other tools.
- SceneItAll prepares the file and downloads it to your browser. A message confirms when it is ready.
What is in the export
The export is organized by department. Each crew member’s name, position, and Head of Department status carries through from the directory. Email and phone are included for roles with contact access and left blank for viewers.
Exports contain all matching records after search and filters, in the department and member order shown on screen. Collapsed departments still contribute their matching members. Clear search and filters when you want the full directory. Cast exports follow the same rule.
Screen column visibility, order and widths do not change the report fields or print layout. Shared directory Notes are not added to the report.
The export is a snapshot of the directory at the moment you generate it — re-export after you change crew details to get an up-to-date file. There is no preview view or share link; the export is PDF or Excel download only.